Blog / What are Your Best Office 365 Backup Solutions, Recovery Tools and Pricing?

Have you ever lost an important document before? Perhaps it was the start of your dissertation at university; your computer packed up on you, or you simply pressed the wrong key end ended up deleting everything…whatever the case, you will know all too well the horrifying sense of dread that washes over you in that moment.

Sure, in most cases, a lost word document is easy enough to recover. You can press Ctrl-Z and undo your last action, or perhaps Microsoft Word was kind enough to keep it temporarily backed up for you; problem solved.

Still, that doesn’t change the fact that in that moment, when the icy tendrils of doubt and dread spread throughout your body, you felt utterly hopeless.

Now imagine that, but on a much larger scale: Instead of losing 500 words of rough draft for a school project, you end up losing sensitive data, vital to your business…

You can rest assured that ‘doubt’ and ‘dread’ would feel relatively pleasant in comparison to the emotions that you will experience in such a devastating event. Which is exactly why you should be considering office 365 solutions now, so that you can prevent such a disaster, no matter how seemingly unlikely it is.  

0365 Backup – What’s it all about?

Have you ever wondered if your data is backed up to the stage where it’s secure, and more importantly, recoverable? Despite Office 365’s resilient infrastructure and advanced security features, they simply cannot protect you from user error, administrator error or malicious intent.

And, even though the odds of you losing data due to a Microsoft outage or disruption and needing o365 backup are low, people within your organisation are bound to make mistakes, perhaps even accidentally initiating a security breach or ransomware attack.

Although Microsoft does it’s best to ensure your data is safe and backed up, there are several cases where your company’s critical data and messages can be compromised, or worse, lost forever.

Take it from us. Here at Computer Troubleshooters, we are no strangers to disaster. Time and time again we are contacted by individuals and businesses alike who have found themselves in the most nightmarish of situations; having lost vital data with absolutely no idea as to how—or even if—they will be able to recover it!

Don’t worry if this is something that you’ve never even considered before. You see, most people don’t until it’s too late. But you are here now, and it is within your power to take action.

Now is the time to look at your office 365 backup options.

The 3 main reasons why you should backup Office 365 Today

If you still need some convincing, here are the 3 main benefits to exploring your office 365 backup options:

1 – Keep in line with Australian Law and Regulations 

Office 365 data backup can help you to comply with Australian law and regulations. You see, the obligation is on an organisation to retain certain financial records, ATO records, company documents, employee records and contracts for varying periods of expenses on downtime during a disaster.

If something happens from Microsoft’s side, you won’t be able to reach your data and continue working unless you have a backup.

Fortunately, with office 365 backup, you can prevent data loss and corruption (often caused by end user error such as accidental deletion, which can also originate from multiple sources, external threats, etc).

2 – Take Responsibility for Your Own Data

Dependent on subscription type, Office 365 provides several methods of protection over its applications. Here are the default recovery periods:

  • Deleted emails are kept in the ‘recycle bin’ for a maximum of 93 days, then deleted forever.
  • SharePoint and OneDrive are unable to retrieve single items or files, they must restore an entire instance and deleted information is retained for a maximum of only 14 days.

As mentioned, these are the default options and if you know what you’re doing, the retention periods can be altered.

Of course, Microsoft ensures that they won’t lose your data, however, they don’t make any guarantees about recovering it for you. That is precisely why it’s important to make sure that you have appropriate office 365 backups from a third-party, as recommended by Microsoft in the Service Availability Section of its Services Agreement.

Microsoft operates on a ‘shared responsibility’ model that implies that managing security and compliance is a partnership. They make it very clear that in the unfortunate event of outages or disruptions, Microsoft is not responsible for your data and that backing up data is your responsibility.

3 – Keep Your Important Data Forever

The best way to keep your data out of harm’s way is to keep copies of it where it can never be deleted. Your data needs a third-party backup solution if you wish to keep it truly safe and protected.

A third-party backup is the best way to protect against accidental or malicious file deletion, etc…

  • Solutions that meet all Office 365 data retention requirements, but store backups independently from Microsoft servers.
  • Solutions that enable granular and permission restores from all files, folders, and applications.

At Computer Troubleshooters, we use, install, set up and migrate to the Office 356 platform regularly. We’re experts in this field and we understand exactly what works and what doesn’t, and that not all Office 365 backup tools are created equally. Some don’t offer protection for the entire suite, others don’t offer granular or permissions restores. We on the other hand, can take care of everything for you.

You never know when o365 mailbox backup will come in handy

Office 365 online backup is not just about keeping you and your business protected. In fact, in many cases, you’ll find having an 0365 mailbox backup incredibly handy!

Let’s say for example that a disgruntled customer from way back decides to file a lawsuit against you, for whatever reason. In such an instance, having every single piece of information about your dealings with them will be invaluable when building a solid defence.

However, since your last dealings with them was a fair while back, you no longer have any of the email correspondence backed up! If only there was a way to recover those emails and fight the good fight.

OK, so it isn’t the best example, but it doesn’t change the fact that having a backup o365 mailbox will indeed come in handy. 

Where can I go to explore my office 365 backup options and find out Pricing?

If you wish to explore your office 365 backup options further, then you can head to your nearest Computer Troubleshooters location. We can begin with an initial assessment/discovery meeting in order to understand your needs. We’ll outline the health of your IT infrastructure and underline any security vulnerabilities. All of which will be at no initial cost to you, should you decide to proceed with us.

The cost of lost data can be immeasurable! Don’t wait for disaster to strike when you can act today. Your company needs to keep its vital information safe, secure, and recoverable.

For more information including pricing, please do not hesitate to contact us today – 1300 28 28 78.

Technology solved.